To their, capstone censor Ms. Rhea D. Deal Ram, for her brilliant comments, suggestions, corrections, ND invaluably constructive criticism during their documentation process. Last, but by no means least, they wish to express their heartfelt gratitude to their loving parents, brothers, and sisters for their unconditional support, both financially and emotionally throughout their course and for having given them their unequivocal encouragement and have incanted them to strive towards their goals.
The Researchers DEDICATION The researchers lovingly dedicate this Capstone project to their families and friends who have been a constant source of inspiration, support, and encouragement throughout the process; and whose good examples have aught them to work hard with enthusiasm and determination for the things that they aspire to achieve. They also dedicate this to the College of Computer Studies (CSS) faculty members for whom the researchers are forever grateful for their words of wisdom and courage to chase their dreams.
Lastly, the researchers would be honored to dedicate this project to their respective school, University of Cube Lap-lap and Manmade (UCLA) who have presented them the opportunity to prove and improve themselves and have allowed furthering their studies. Abstract of the Study Tracing and getting updates from the alumni are somewhat difficult for a retain university to consolidate, especially if the university has a vast number of alumni. In response to this problem, the proponents of this study came up with the idea of making a web based alumni tracer system.
Alumni tracer system also answers to the request of fast, accessible, and reliable transactional bases. It aims to improve the current alumni tracer study Of the university of Cube – Lap-Lap and Manmade for the convenience of all stakeholders. The proponents applied descriptive method of research to this study. Interviews were conducted to have a wider view about the underlying robbers of the current tracer system. By using such method, it successfully identified the current problems existing in tracing and keeping the University of Cube in touch with the alumni.
Problems were derived from the respondent’s answers to the interviews conducted. The proposed trace alumni tracer system is web based that provides the alumni of the University of Cube-Lap-Lap and Manmade with faster and more convenient way of filling-out tracer study. Moreover, the proposed system will give a graphical data representation result that uses timely and reliable alumni data. The yester encourages schools to post job postings which gives opportunity to the alumni. Aside from tracing, one aim of this study is to have an updated and real-time record of the alumni.
Such record will serve as the basis and reference for the administrators and faculty’s future decision with regard to its institutional improvement and development. The system’s graphical data representation and organized interface provides current and reliable data about the alumni. CHAPTER I INTRODUCTION Rationale of the Study Today’s technological trends focus on various systematized advancements such as those which will basically alleviate the manual process into something innovative and automated.
These manual transactions are now being made well-thought-out and are ready made for easy use of everyone. Ideally, majority of all activities involve computers in making their task and job smooth and organized. From basic calculation to the complex developing of computer systems. Technology indeed evolved drastically through ages. Moreover, it is the reason why people nowadays make use of such available technology as part of their daily life due to the fact that they bring comfort, ease, and convenience.
Noticeably, people depend on these technological developments in their large scale transactions. Universities, state colleges, and institutions rely greatly on various systems particularly, in tracing their alumni. In most instances, they have hard time in keeping track of the records of their graduates. Likely, some of these educational institutions have not yet established effective and efficient process of their alumni tracer.
It is that the assessment of these indicators has to be made clear and also evident for the college responsibly due to possible statistical interpretations it will bring essentially. Alumni are considered the rich source of feedback for improvements in the course curriculum, teaching, research, extension, and networking but the current alumni system only focuses on the employability of the graduates to measure the extent of professional and academic careers pursued by the graduates after gaining knowledge and skill.
However, most of the systems used do not cover any curriculum development and skills inventory. On the other hand, the current alumni system had been developed to facilitate the networking between the alumni and their respective university, but the current system is not being used by the majority f the alumni for many reasons. A simple glance at the current alumni system can give us a hint of how simple its process is. The current alumni system does not provide a comprehensive database for storing the alumni data which can provide quick and efficient retrieval of records.
The current process made the tracking of alumni a time consuming operation; moreover, for the basic functional requirements, it does not generate report and cannot filtered data. Therefore, it is really important for the university to have an alumni system that will have those missing features, which would in effect also enhance their growth and development. The proponents of the study advanced the idea of developing and implementing a University Alumni Tracer System that solved the issues that most of the institutions are facing.
The proposed system improved the current process of gathering the data of an alumnus in terms of employability, feedback for curriculum development and skills inventory. In addition, it provides an easy way for the alumni to give their information to the university. The system provides a platform of communication between the alumni, the faculty, and the administrator of the university. Each member gets into the system through registration. The user had a profile page in the system.
Furthermore, there is also posting of news, events, and announcements which provided information to the alumni so that they can still stay connected to the university. Another feature of the proposed system is that, it creates a graphical interpretation of the analyzed data and also generates reports according to their need. Therefore, the proponents of the study developed and improved the alumni tracer system that the university is currently using. STATEMENT OF THE OBJECTIVES Objectives of the Study
A University of Cube Lap-lap and Manmade Alumni Tracer Study System is defined to track alumni of the University that provides ease and convenience for the alumni to give their information to the University and services for faculty, administrators and alumni. General Objective To design and developed an alumni tracer system that helps the department in tracking the graduates. Specific Objectives 1 To improve the functionalities of the existing alumni tracer system currently in placed in the university in terms of: a. Data gathering; b. Skills inventory of the graduates and; c. Notifying employability rates of the graduates 2. To provide an easy and convenient way of filling-out information via web 3. To provide tools that extract information in terms of: a. Employability rates of the graduates; and b. Skills inventory of the graduates for curriculum development Scope and Limitations of the Study Alumni Tracer System focuses on UCLA graduates. This study focused on the cue rent system. The researcher improved the currently employed tracer system for the University of Cube Lap-lap and Manmade Alumni Association (UCLA).
The system stores alumni information. Thus, the system updates the alumni racer form, back up all generated files and generate graphical analysis in terms of employability rate and skills assessment. It also stores and retrieves important data. In addition, alumni tracer system receives feedback or messages from the user. Aside from that, it also sends messages and PDF tracer survey via email. Furthermore, the users logins via Faceable and updates personal information. They also answer tracer survey form.
Administrators post and update news they can add, search, update and delete. On the other hand, they can import and export records, likewise administrator can export and reach alumni responses too. Administrator can also print and download graphical representation reports. However, the system does not accommodate all users that try to access the web, only registered users can access the system. The system is not capable of receiving and sending SMS support, nor capable of sending reports via email and SMS.
Once the tracer survey is in PDF format answered by the graduates and send back to the system via email, the data cannot be imported directly to the system; it has to be encoded manually by the staff/ admit. As a further matter, users cannot be notified of all updates if they onto have internet connection. Significance of the Study The tracer study is conducted to give significant feedback and to reconnect graduates to their Alma Mater, to know demographic profile of employment profile of the respondents.
Alumni tracer system is a method which is primarily intended to locate graduates of academic institution, past recipient of scholarship grants, former participants and among other situation in order to collect data and to update information about this type of people. Alumni tracer system track down graduate in order to seek and develop continuous dieback from their alma mater. The proposed system enables changes that are helpful and beneficial to users of the system as whole. Developed and improved alumni tracer system at the University of Cube – Lap-lap and Manmade would greatly help the following entities: Alumni.
The study provides new idea to the alumni of university of Cube Lap-lap and Manmade with regards of employability readiness. University Alumni Association. It provides a significant basis for initiating and implementing improvement plans of the academic curriculum, as it will provided information about chosen career. Administration. The systems has an indirect significance to the university admits that it brings relatively essential data and information of its graduates from all degree programs offered.
Likely, these administrators have enough and substantially pertinent digits and statistics from the system in general and the tracer in particular. Faculty. This helps the teachers to upgrade the standards by continuously uplifting the minds of the student to be competitive, excel in their respective areas of specialization by cultivating and advancing academically skilled student who will take active participation in the globally competitive world for Irvine and international development acquired in the university. Future Researchers.
Future researchers and proponents make this study as their basis for related studies in the future. Thus, this in some ways becomes a reference in guiding and sufficing their information with regards to web- based alumni tracer system. Flow Of the Study The proposed system u Trace – University of Cube Lap-lap and Manmade Alumni Tracer System utilized the descriptive research method by interview to gather data from the various entities such as alumni, administrators, and faculties. The alumni will fill-out the tracer study form to the alumni tracer duty system.
The system checks the information provided by the users to the University database whether it exist or not. Super admit and UCLA have the privilege to add and update user’s information; moreover, together with the faculty they can post news and announcements to provide up-to- date information to the alumni community. The system inputs data based on the provided information by the user. By processing the data, it can filter all the information into pieces in order represent the graphs. After all the data is represented in form of graphs and charts, the user can export the results into file such as images and PDF.
Definition of Terms Tracer Study. Is the follow up graduates of higher education or institutes. It aims to evaluate ones progress up to the time he or she gets a job. This study asses the availability and quality of graduates. Alumni. A person who is graduated from a particular school, college, or university. UCLA. Leistering of Cube -? Lap-lap and Manmade Alumni Association-An organization that embodies all alumni. Database. A structured set Of data held in a computer, especially one that is accessible in various ways (desktops, laptops, or mobiles).
A database is an application that manages data and allows fast storage and retrieval of that data. Web. The web often capital short for World Wide Web SMS. Stands for short message service and is also called testing or text messaging. SMS messages or ‘text’ are usually sent from one mobile phone to another, but can also be sent from some home phones. It is a quick and convenient way of sending a short message to someone. PDP Portable Document Format (PDF) is a file format used to present documents in a manner independent of application software, hardware, and operating systems. Trace. University of Cube Lap-lap and Manmade Alumni Tracer System. PH. Hypertext Preprocessor (PH) is a server-side scripting language designed for web development but also used as a general-purpose programming language. Myself. Structured Query Language (SQL) is a structured collection of data. CHAPTER II REVIEW OF RELATED LITERATURE AND STUDIES This chapter presents the related literature and studies after the thorough and in-depth search done by the researchers. It also includes the synthesis of the art and theoretical to fully understand the research to the study.
Theoretical Background Alumni play a large role in determining the future and continued development of an institution. The University of Cube Lap-lap and Manmade experienced significant gains In alumni population to stay connected and to keep in touch to their Alma Mater. The need for a faster and more accurate system is eminent. The proponents of this study proposed a web based alumni tracer study to deal with such possibility, using technology such as internet or Wireless Fidelity (Wi-If) capable for smoothness and other capable devices.
This proposed system further appraises the current way of alumni tracer study into something techie and innovative. To date, studies related to what the researchers are proposing are Ewing conducted. Here are some information that in ways related to the study. Schoenberg states that, graduate surveys provide rich experience about the whereabouts of graduates, which might help to broaden perspectives among administrators, scholars and students.
Such information like income, economic sector, job title, working time, duration of search for the first job, methods of job search are relevant for higher education to note. Graduate surveys refer to the status of teaching and study, and with regard to the graduates they concede a qualified voice in the evaluation to those who, n a special fate-determining manner, experienced the advantages and weaknesses of supply and conditions of the higher education institutions.
No doubt, preparation of students for future employment is generally conceived as one of the major functions of higher education. In the statement aforementioned relevant to the proposed study because he pointed out the preparation of students for future employment which can help to motivate student to be serious in their study in order for them to find or to get an appropriate job. It also mention above the graduate survey will refer to the information like income, economic sector, job title, duration of search for the first job and etc. Schoenberg, 2003). A review of Chase explained that, graduate surveys constitute one form of empirical study, which can provide information for evaluating the results of education and training of a specific institution of higher education. This information may be used for further development of the institution or college in the context of quality assurance. Tracer studies enable the institution of higher education to get information to indicate possible deficits in a given educational program and to serve as a Asia for future planning activities.
Therefore, information on the professional success I. E. Career, status, and income of the graduate is needed as well as information on the relevance Of knowledge and skills and the relationships between knowledge and skills and work requirements, area of employment, professional position. It is also possible to investigate to what extent the graduates are satisfied with their studies and to what extent they are successful in their job.
In some surveys, graduates are asked which of the qualifications acquired in the academic studies are used in their job, which lied of study they consider to be especially useful, for which professional tasks they were appropriately prepared at the university, in which area of responsibility they lack qualifications (Chase, 2007). The International Labor Organization(LOL) Thesaurus 2005 defines a tracer study as an assessment tool where the “impact on target groups is traced back to specific elements of a project or programmer so that effective and ineffective project components may be defined. Further, Schoenberg shares that graduate results are important for “analysis of relationship between higher education and work. Moreover, Millington (2001) states that “they provide quantitative structural data on employment and career, the character of work and related competencies, and information on the professional orientation, and experiences of their graduates. ” Additionally, the collected data is an important indicator of the quality of higher education.
In the Philip pines, the Commission on Higher Education requires all HESS to conduct a tracer study and is equally reflected as one of the required documents by any higher education accrediting body such as the Accrediting Agency of Chartered Colleges and Universities in the Philippines (ICECAP), Inc. Schoenberg and Millington, 2003). The labor market is an extremely powerful force that dictates what employment opportunities are available.
Lindsey (1996) states that some educational and training measures aim to make the labor market work better by presenting better information about courses, qualifications and people’s achievements. This is done by rationalizing what information is available and making it easier for the different actors in the system to understand the relationship between the different staging posts and paths taken. Hence measures were taken to raise the quality and accessibility of information about an individual’s performance and transitional activity in moving from school to work.
However, students Can make their own choices. Research in Britain suggests that young people are extremely resourceful, capable of adjustment to abrupt changes in status and manage to reconcile themselves to the reality of the labor market (Lindsey, 1996). In order to produce a highly skilled and competent workforce, higher education has had to prepare its course curriculum to meet that need. Lindsey (1996) substantiates this point as he contends that since the ICC]s the labor arrest demanded, and expected, university courses offered to be of a consistently high standard.
Consequently, the National Records of Achievement was introduced to create transparency of the achievement of graduates in the British Qualification System. Considerable change was undertaken. Action plans were adopted to aid the planning of, and reflection upon, progression. Clearly, in the South African Qualification System, similar measures have to be taken to adapt courses and qualifications structures in order to change the nature and extent of course delivery through greater access and increased participation through offering better course packages.