Block 5

What is Moore’s Law?

Moore’s Law is the name given to a rule formulated in 1965 by Dr. Gordon Moore (co-founder of Intel, the world’s leading manufacturer of microprocessor technology), who predicted that the performance of microprocessor technology doubles every 18 months. 

 Found in Block V study guide workbook, page 1-2

E3ABR3DO31 00AA  –  July 2010

Who predicted that the performance of microprocessor technology doubles every 18 months?

 

Dr. Gordon Moore

Found in Block V study guide workbook, page 1-2

E3ABR3DO31 00AA  –  July 2010

Where is the AFRL headquartered?

 

Wright-Patterson AFB, OH  

Found in Block V study guide workbook, page 1-2

E3ABR3DO31 00AA  –  July 2010

What is considered the backbone of the AF network operations?

 

            

Enterprise Information Management

Found in Block V study guide workbook, page 1-4

E3ABR3DO31 00AA  –  July 2010

What are 3 examples of the Air Force collaborative EIMs?

 

               

 AF Portal, SharePoint, and CoPs 

Found in Block V study guide workbook, page 1-4

E3ABR3DO31 00AA  –  July 2010

What contains workflow, document management, knowledge management, and forms management capabilities?

 

               

 EIM (Enterprise Information Management) solution  (1-4)

What ensures compliance of AF requirements for EIM?

 

               

 The EIM Program Management Office (PMO)  (1-4)

The methodology and technology to migrate  the  AF from shared file stores to a searchable collaborative environment.

 

 

 

 EIM

 

1-4

To facilitate action among two or more individuals:

 

 

 Collaboration

 

1-5

Ability to centrally manage all official AF Records,  electronic and physical from any location using fully automated capabilities:  

 

Records Management

 

1-5

Ability to create, manage, and track form-based information that automates common business processes requiring structured data content:   

 

 

Information Management

 

1-6

Which of the following is NOT a benefit of Enterprise Information Management (EIM)? 

 

a.      Rapid Search Capabilities

b.      Access to Shared Files

c.       Each element is accessed from a single authoritative

d.      Calendars for events, temporary duty, report tracking, etc.

 

“D”

According to the old manual, it was “D”, but in the latest version, all 4 are part of EIM.

(1-4 & 1-5)

What are 2 different types of technological growth?  Explain

 

1.       Incremental:  gradual replacement of technology

2.       Disruptive:  quickly replaces technology

1-2

What technological growth replaces previous technology?  

 

Disruptive

1-2

This AF organization is dedicated to leading discovery, development, and integration of war-fighting technologies?   

 

Air Force Research Laboratory (AFRL)

1-2

______ is a general term used to represent new and significant technological developments.  

 

               

Emergent Technology   

 

1-2

____ is a collection of services or business processes communicating with each other in one central location. 

 

 

Services Oriented Architecture (SOA)

 

1-7

An example of ___would be shopping for airline tickets, rental cars, or hotels on Hotwire.com®.  

 

SOA (Service Oriented Architecture)

1-7

*  How many “building blocks” or  ______ are utilized to construct the Services Oriented Architecture (SOA) environment?  Name them. 

 

 

Components;   5

1.       An information generation and delivery process (purpose of business process)

2.       An information assurance layer (username, password, CAC card)

3.       A semantic discovery capability (search capability)

4.       Authoritative Data Sources (ADS)  (where info is going to be collected)

5.       Content delivery services   (E-mail)

1-8

Which SOA component delivers information assets to end users? 

 

Content Delivery Services (E-mail)

1-8

This component of SOA governs the access to both the core data and aggregation services, as well as the information assets themselves. 

 

 

Information Assurance Layer

 

 

1-8

This component is an element of the AF enterprise architecture (AFEA), that describes the nature of the processes supported, their interaction and the rules to apply.  (The purpose of the business and its use)
Information generation and deliver process

 

1-8

This component provides the capability for users to discover information based on their own preferred vocabulary to find information relevant to each query.
Semantic discover capability (search)

 

1-8

This component collects, stores, and disseminates the trusted information that will be exposed as information assets.
Authoritative Data Sources (ADS) – where info is going to be collected, stored and shared (i.e. where a user inputs their personal info when ordering an item)

 

1-8

What are the 2 major players (regulations) that specifically apply to web pages in the AF? 

 

 

AFI-33-129 (Web Management & Internet Use) and Title 42, Section 508 (Rehab Act 1998)

 

2-1

____ outlines the procedures that will need to be followed when it’s time to build a web site.  

 

 

AF 33-129 Web Management and Internet Use

2-1

List 2 appropriate uses for the Internet and web by AF personnel:    

 

1.     

Emergency communications

2.       Personal communications from the DoD employee’s usual work place that are most reasonably made while at the work place

 

2-2

Using the Internet for other than official or authorized purposes may result in what?

 

               

Adverse administrative or disciplinary actions:  UCMJ punishment, Article 92

 

2-2 & 2-3

 Provide 3 examples of inappropriate Internet and web use:

 

 

1.       Uses  that would adversely affect DoD:  chain letters, unofficial soliciting, etc.

2.       Unauthorized storing, processing, displaying, offensive or obscene language

3.       Using copyrighted material in violation of rights of the owner of the copyrights

4.       Copying and posting official info to unauthorized Web sites

2-2

This Federal Law requires the government to ensure that technology is equally accessible to all people without regard to disability: 

 

 

Title 42, US Code, Section 508

 

 

2-3

  List 2 duties of the AF Chief Information Office (CIO):

 

 

1.       Develop information management policy & guidance governing the Web

2.       Ensure that an annual multidisciplinary review is conducted of all public Web sites to comply with current guidance.

2-3

At base level,  the  ___ is responsible for the content and security of information posted on private and public pages. 

 

 wing commander

2-4

 Who is responsible for the use of the Internet within their organization?  

 

Unit commander

2-5

The  __________ is responsible for the entire web site; ensure pages comply with established style, content, and security guidelines, and also posting pages to the web server or “live” site.  

 

 Web Master

2-5

  Who is responsible for validating all links on any web page that is created or maintained, as well as ensuring that the information posted on a site is fresh and relevant? 

 

Web Page Maintainer

2-5

An ________ is a checklist used by _______ to verify that web pages do not contain any potentially harmful information and are clear for public release. 

 

 

Internet Release Package (IRP); Public Affairs office

 

2-6

_____ is the language used to create web pages, and is the backbone of every web page built.  

 

HTML – HyperText Markup Language

2-7

What is the most popular content format and is the suggested method of publishing content?

 

The Editorial form   (3-9)

According to AFI 33-129, what is the Air Force’s goal? 

 

The AF goal is to, within acceptable risk levels, “provide personnel requiring access for official business maximum accessibility to Internet resources.” (2-1)

 

 

What do Air Force Chief Information Office (AF-CIO) duties include?

 

 Include, but are not limited to:

a.    Develop information management policy and guidance governing the Web.

b.    Develop and disseminate policy relating to the management and use of Web resources.

c.    Develop and ensure the establishment of a common infrastructure upon which all Air Force Web sites, pages, content, etc., will be installed and maintained (ex: Air Force Portal).

d.    Ensure that an annual multidisciplinary review is conducted of all public Web sites to comply with current guidance.    (2-3)

(True or False)  Posting unit recall rosters, budget reports, and scheduled military operations is permitted on an official Web site that is accessible to the general public.  

 

False      (2-4)

Who appoints Web Server Administrators, Web Masters, and Web Page Maintainers for the organization? 

 

Commanders

(2-5)

Whose role also includes maintaining security, configuration management of the Web server, granting and monitoring Web Master and Web Page Maintainer access privileges, ensuring user identifications (userid) and passwords comply with Air Force Manual (AFMAN) 33-223, Identification and Authentication?

 

 

The Web Server Administrator

 

(2-5)

Who must validate all links on any web page that is created or maintained for an organization?

 

The web page maintainer

(2-5)

This is the process of physically moving the unit’s pages to the Publishing Center Portal (PCP) environment (https://www7.my.af.mil). 

 

 Migration (3-5)

Reviewing content is whose responsibility?   

 The Content Managers (3-5)

Once content has passed the IRP process, who is responsible for determining who actually deploys the content?    

Local Content Managers (3-5)

Who is the only one who can publish to the Header?         

Content Manager  (3-6)

What is a Contextual Search?     

It only searches the actual page the user is on when they enter their search argument. (3-7)

What is the beginning of the user’s browsing process to find a piece of content and is essential to helping a user target the area of content they want to find.

;

The Left Nav;; 3-7

What are the 2 standard defaults in the Right Nav?

;

The Right Nav is customizable with the exception of the Air Force Indexes and Alerts block, which;are standard defaults.; 3-7

;

What is considered;best practice;from the Block Area to the Left Nav.; 3-7

;

To multi-purpose information from portlets;;; 3-7

;Where does all content actually ;live;?;

The Left Nav;;; 3-7

What is the hierarchy of the AF Portal pages for logical access?

Portlets, topics and content are hierarchical. Topics reside within portlets and content resides within topics.; 3-8

(True or False); There is;a limit to the number of topics that can be created within a portlet.;

False.;; There is;no limit.; 3-8

What are content items?

Content items are individual pages that are published to the organizational, functional, or base pages. 3-8

Content items may only be published into a ________.; 3-8

;

Content items may only be published into a Topic.; 3-8

;

Content Publishers will only have access to;what level content.;; ;

Content Publishers will only have access to unit level content.; 3-9

;

The best practice way for Content Publishers to manage or add content is what?;;

To access all content items by clicking into;the topic;;;; ;3-10

What is a Content Portlet?

Content Portlet ; The basic building block of the portal. The majority of the frequently used topics will be found here (i.e. for editorial and URL content categories).;; 3-10

;

Which DoD agency is responsible for providing global net-centric solutions to serve the needs of the DoD?

Defense Information Systems Agency (DISA) is the DoD agency responsible for providing global net-centric solutions to serve the needs of the DoD.;; 3-26

;

What is;a key initiative of DISA?

A key initiative of DISA is the Net-Centric Enterprise Services Program (NCES) NCES will provide a core set of enterprise services, one of which is collaboration.; 3-26

;

What;are the;three primary components to the DCO (Defense Connect Online)solution?

There are three primary components to the DCO solution: the DCO Portal, Adobe Connect for web conferencing, and Extensible Messaging and Presence Protocol (XMPP) for instant messaging and presence/awareness also referred to as Jabber.;; 3-26

What is the entry point into the two DCO collaboration tools: ;Connect ; Jabber?

DCO Portal is the entry point into the two DCO collaboration tools Connect ; Jabber.; 3-26

What is Adobe Connect?

Adobe Connect is a personal web communication tool that enables personnel to have real-time, online meetings at any given time.; 3-26

How many people max can collaborate via the Connect web in real time?

Connect provides a personal online meeting room in which up to 15 people (including the host) can collaborate via the web in real time 3-26

;

What is the Extensible Messaging and Presence Protocol (XMPP)?

The Extensible Messaging and Presence Protocol (XMPP) is an open technology for real-time communication, which powers a wide range of applications including instant messaging, presence, multi-party chat, voice and video calls, collaboration, lightweight middleware, content syndication, and generalized routing of Extensible Markup Language (XML) data.; 3-26

What provides for DoD standard compliant instant messaging with presence and awareness?;

DCO Jabber provides for DoD standard compliant instant messaging with presence and awareness; 3-26

What is a Community of Practice (CoP)?

A Community of Practice (CoP) can be a dynamic environment that a working group can utilize as a tool to foster communication and exchange knowledge.; 4-1

;

What should KOMs consider ;when deploying a CoP?

When deploying a CoP, the CoP Knowledge Owner should consider the objectives of the CoP.

;4-1

;

(True or False) A CoP is a private source and available only during working hours.

False.; A;CoP is accessible via a commercial (.com) source via the Air Force Portal which provides 24/7 access to information and knowledge on a global scale.;;;;;;;;;;;;;;;;; ;4-1

What are the people who use the Air Force Knowledge Now (AFKN) system called and what 3 things do they need to have?;

People who use the Air Force Knowledge Now (AFKN) system are considered users. Users have:;

  1. ;a profile with personal information such as location, phone numbers, email link, picture, resume, career, and award information.
  2. ;an account on the AFKN system with additional personal information such as log in and password data.
  3. memberships with communities of practice, or CoPs.

4-1

What do CoP Administrators do?

CoP Administrators :

  1. Create new user accounts
  2. Add new members to communities (CoPs)
  3. Export to Excel (Administrator or User)
  4. Edit user rights/permissions (Administrator or User)
  5. Delete user accounts (Administrator or User);;;;;;;;;;;;;;;;4-2

;

;

;

How do CoP Administrators manage user accounts?
To manage user accounts, in the header navigation menu CoP Administrators use:

;

  1. User Administration under Admin Links (the Members List)
  2. User Info under CoP Links

4-1 ; 4-2

(True or False); Non-administrators (users) cannot create user accounts or access other user accounts.
True;;; 4-2
Name some functions that CoP members can do:

CoP Members can:

  1. manage their own information using My Account.
  2. delete their own membership (i.e., access) to a community to which they;currently belong by using the My CoPs ‘Delete Membership’ button.
  3. search for users with the header Search tool.;
  4. ;locate users with NetworkNow’s Member Search tool.      4-2
Who can access an open community on a CoP?

Anyone with “.mil” access can access an open community.  4-2

 

What is SharePoint?

SharePoint is a Microsoft application that allows for efficient sharing of information, find resources, search, manage content, and create workflow with other members (users).                       5-1

 

What application allows for the collaboration of information and resources without even leaving the office?  
 SharePoint   5-1

What acts as a central hub for Word, Excel, Internet Explorer, and PowerPoint?

SharePoint acts as a central hub for all these applications   5-1

 

Who is allowed to have access to a SharePoint site?

The only individuals that are to have access to a SharePoint site should have a need to know and are in the individuals chain of command (i.e., supervisor, superintendent, commander)   5-1/5-2

What is the first thing one should do when designing a web site in SharePoint?

When designing a web site in SharePoint it is beneficial to brainstorm on what the site is to be used for.  5-2

 

What is a Team Site?

Team Site – these are used to create, organize and share information. A team site contains shared document library, announcements, site image web part, calendar, and discussion list.

5-3

 

On which site can members work together on a document?

Document Workspace – A site created for members to work together on a document. Provides a document library for storing primary document and supporting files.

5-3

 

Which site is used to create repositories of knowledge tailored to the people who use it?

Wiki Site          5-3

 

What is a Blog Site and how do you link to one?

Blog Site – Used to create an on-line journal called a Web log or Blog 5-4

You can link any file type that is on a web server in or on your SharePoint site  All you will need is the URL path of the item you wish to link  5-5

 Which content “containers” display and arrange content on your site? 

Web Parts         5-5
What is the major step to insert/prepare graphics?

The major step to insert/prepare graphics is “Image Web Part  5-6

 

Describe what an “alert” is.

An Alert is a subscription to a List item, Document, List, Document Library, Search or Custom.  E-mail Alerts appear in your E-mail inbox.  5-9

What can be created when it is necessary to be notified about changes to an object without having to check the object?   

An E-mail Alert             5-9
What is “Workflow?”

Workflow allows personnel to keep track of a sequence of actions to a library or a single item.  5-9

What does SharePoint allow members to do?

SharePoint allows members to create, upload, coordinate, and modify documents. Before the coordinating and modifying begins it is important to first create the document and upload it.  5-10

 

How does SharePoint allow you to share documents with other site users?

SharePoint allows you to share documents with other site users through the Document Library. 5-11

What are the 4 types of libraries in SharePoint?

The four types of libraries are: Document Library, Picture Library, Form Library, and Wiki page Library.  5-11

What allows users to view and even go back to previous edits?  

Versioning.   It is important to use versioning on documents to ensure a copy of the original document is accessible if necessary.  5-12

Who will have the ability to approve content that is posted on the SharePoint site?

Site Administrators.   If all members that have access to the site are given full control permissions, this allows for every member to make updates or changes to the site.  5-13

What is a vital process in SharePoint and allows for the separation of documents that are being worked and documents that are final and are ready to be filed? 

Document management              5-14

 

(True or False)

Content Management is exactly like version control.

False.  Content Management is similar to version control except it is dealing with all content that is posted on the site and not just with libraries or individual documents.  5-15

What are the 2 different ways that SharePoint search capabilities work?
  1. Full text search. This searches across all of the text in every document  that is in the index (or SharePoint Library). 
  2. Property search puts the property information into special “property buckets” that are kept separate in the index so they can be searched separately.                             5-16
What are some of the collaboration sites on SharePoint?
Team Site, Document Workspace, Wiki Site, and Blog Site     5-4
CoP Administrators are responsible for ____ and ______ user permissions.
CoP Administrators are responsible for updating and modifying user permissions.

 

4-3

What are the steps for adding a link on your SharePoint site?
  1. Click:  Site Actions
  2. Click:  Edit Page
  3. Click:  Add new link on Links Web Part
  4. Type:  URL
  5. Description (optional)
  6. Click:  Ok

 

5-5

What DoD directive covers FOUO?
DoD Directive 5400.7    3-4
(True of False)  Users can publish content to portlets.
False.  They cannot.    3-8
What must migrated content items have prior to deployment?
Items must have a structure to live in.  If topics, sub-portlets and portlets are not deployed first, then the content will not have a place to live.  Top to bottom approach.       3-17
What is the final step in the content publishing process?
Content Deployment    3-19

 

Remember that before deployment, it must go through the IRP process.

What requires significant changes in thinking and behaviors?
Service Oriented Architecture (SOA)  1-7
What is an automated process that allow Content Publishers to deploy content to the live AF Portal from the Publishing Center Environment?
The AF Portal Inline Deployment     3-19
(True or False)  Content publishers are able to un-deploy a content item if it should not be in the live “environment”.
True.  It is done by selecting the “U-DEP” (un-deploy) icon.         3-19
What are the 2 types of permissions a site owner can select?
Parent Site (inherited) and Unique (set each time one changes upper level site permissions)   5-8
What are the 3 access prerequisites for content publisher for the AF Portal?
  1. Must be designated: appointment letter as CP
  2. Must have required training: Info Protection, OPSEC, & Web Administration
  3. Must have publishing rights set by unit CM or MAJCOM CM           3-2