Commanders and staff agency chiefs take what type of program to protect the rights of the government and persons directly affected by Air Force actions? A. Strong senior leadersB. Monthly destruction effortsC. Records management programD. Efficient information management procedures
C. Records management program
How often must the command records manager review each base records management program? A.
Every 12 monthsB. Every 18 monthsC. Every 24 monthsD. Every 36 months
C. Every 24 months
Once they are assigned, active duty personnel whose duties include filing, maintaining, and disposing of official reccords must be trained within…
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A. 1 monthB. 3 monthsC. 4 monthsD. 6 months
Who maintains the office files plan and accountability for active and inactive records? A. Records custodianB. Base records managerC. Chief of office of recordD.
Functional area records manager
A. Records custodian
What should agencies develop to respond to emergencies or disaster that may damage records? A. Plan of actionB. Memo for recordC. Air Force instructionD. Headquarters operating instructions
A. Plan of action
Where should copies of vital records be stored? A.
Federal records center that services your areaB. At the MAJCOM headquarters or parent organizationC. Another office in the same facility that is not accessible to the general publicD.
Facility not subject to the same emergency or disaster but still reasonably accessible
D. Faciility not subject to the same emergency or disaster but still reasonably accessible
What is specifically responsible for automating the preparation and maintenance of the files maintenance and disposition plan? A. Electronic transaction systemB. Air Force records disposition scheduleC. Air Force records management programD. Air Force records information management system
Air Force recods information management system
The records information management system’s files maintenance and disposition plan lists all of the following except…;A. the record’s cutoff periodB. the disposition authoritiesC. the location of each record seriesD. all record series for the office of record
the record’s cutoff period
What type of labels does the records information management system print?;A. File drawerB. SubdivisionC. Locator guide cardD. Decision logic table
What is the first step in preparing the file plan for your office?;A. Finding the table and rule for each recordseriesB. Getting your office in the records information management systemC.
Determining what type of records your office is responsible for maintainingD. Organizing the records with the files referenced most towards the front of the cabinet
C.Determining what type of records your office is responsible for maintaining
What identifies file records and provides the cutoff for the records?;A. File foldersB. Subdivision labelsC.
Locator guide cardD. Disposition guide card
D. Disposition guide cards
;When more than one item number is kept in the same file, disposition control labels are placed on.
..;A. the same guide cardB.
separate guide cardsC. the first record in the fileD. the interior of the file folder
A. the same guide card
Where are labels placed on the file folders?;A. On the leftB. On the rightC. ConsistentlyD. In the corner
Why is the file plan filed as the first item in a filing system?;A. The file plan falls under table 1-1, rule 01B. To help retrieve filed documents efficientlyC. It’s the table of contents for the filing systemD. The filing system doesn’t identify the file plan
To help retrieve filed documents efficiently
What gives the reader a reference trail to follow when a document is located somewhere else?;A. File planB. DirectoryC. Memo for recordD. Cross-reference sheet
D. Cross-reference sheet
What must you use to control the loan of records?;A. Air Force Form 614, Charge Out RecordB. Air Force Form 845, Cross-Connection InformationC.
Department of Defense Form 2861, Cross-ReferenceD. Air Force Form 388, Communication Control Record
A. Air Force Form 614, Charge Out Record
What determination must be made before a record can be loaned to an authorized person?;A. Period of time the record is neededB. Number of copies the individual will makeC.
Determine how many people will have access to the recordsD. Frequency of reference to teh requested material
A. Period of time the record is needed
Each of the following is a description of files cutoff except…;A.
physically stop adding records to a seriesB. separating active records from inactive recordsC. transfer of eligible records to the records staging areaD. point in time when records are no longer placed in the active file
C. transfer of eligible records to the records staging area
On what is disposition based?;A. Time period or eventB. Specific action or dispositionC.
Disposal method or time periodD. Retention period or specific action
A. Time period or event
How does the records disposition program play a key role in the; management of Air Force records?;A. Preservation of classified recordsB. Economic and efficient managementC. Eduring value for temporary recordsD. Reference tools for commander’s decisions
Economic and efficient management
Who is authorized ot approve the permanent retention of records? A. Air Force records managerB. Airchivist of the United StatesC. United States records managerD.
National archives and records administration
B. Archivist of the United States
When units change status but do not change function or mission, files are… A. sent to the records staging area for the rest of their retention periodB. cut off the day before the effective date and kept as a separate entityC. cut off the day after the effective date and kept by the current office as usualD.
continued and cutoff the same way and at the same time as if no change of status had occured
D. continued and cutoff the same way and at the same time as if no change of status had occurred
Who does the OPR submit and AF IMT 525, Records Disposition Recommendation to? A. Records managerB. Records custodianC. Command records managerD. Functional area records manager
What type of records does the staging area store? A. Perpetual and temporaryB. Perpetual and transitoryC. Permanent and temporaryD. Permanent and transitory
C. Permanent and temporary
How much remaining retention must records have to be shipped to a federal records center? A.
2 years or moreB. 3 years or moreC. 8 years or moreD. 9 years or more
B. 3 years or more
What type of records does the SF 135, Records Transmittal and Receipt, identify? A.
Records for transfer to another organization onlyB. Retirement to a federal records center or staging center onlyC. Transfer to another organization or retirement to a staging center onlyD. Retirement to a federal records center, staging center, or transfer to another organization
D. Retirement to a federal records center, staging center, or transfer to another organization
What should be done when shipping classified nad unclassified records? A.
Seperate the records before shippingB. Combine the records to save on shipping costC. Classified records cannot be ship from a deployed locationD. Combine the records and annotate the records transmittal and receipt form
A. Seperate the records before shipping
How are electronic records maintained in a deployed location? A.
According to each individual computer userB. According to the records disposition scheduleC. As described in the vital records operating planD. In accordance with the DOD electronic records disposition tables
B. According to the records disposition schedule
What does the staging area reviews to determine what records are eligible for disposal? A.Disposition control labelB. Records disposition scheduleC. SF Form 135, Records Transmittal and ReceiptD.
AF IMT 310, Document Receipt and Destruction Certificate
C. SF Form 135, Records Transmittal and Receipt
How are magnetic medium and tapes disposed of? A. Degauss or overwriteB. Through the base recycling programC. Return to the communications squadron for destructionD. Through the Defense Reutilization and Marketing Office
Degauss or overwrite
To recycle Privacy Act material, what must recycling contracts include? A. Specific contract clause on safeguarding privacy material until its destructionB. Specific contract employees authorized to handle FOUO materialsC. Guidelines for transferring materials to the contract destinationD. Fee schedules for protecting and processing FOUO materials
Specific contract clause on safeguarding privacy material until its destruction
Data in a form that can be read and processed by a computer and satisfies the legal definitino of a record is a/an… A. analog recordB. computer recordC. electronic recordD.
C. electronic record
Who places official records in electronic file areas? A. UsersB.
Records CustodianC. Base records managerD. Functional area records manager
Who should read-only records access rights be given to? A. Only records custodiansB. Official electronic records managersC. Personnel who have a need to knowD. No one, records cannot be marked as read only in electronic records management
Personnel who have a need to know
How must your electronic and paper filing systems function? A. JointlyB. IndependentC.
Electronic systems must be sand-alone computer systemsD. Paper systems may not duplicate any portion of the electronic system
What is the fine that may be imposed for maintaining a Privacy Act record system that has not been published in the federal register or for making an unauthorized disclosure? A.
$5,000B. $10,000C. $15,000D. $20,000
To reduce costly, ineffective, and redundant information collections and reporting requirements is the information collections and reports management programs’..
.;A. goalB. missionC. purposeD. objective
What is the fundamental policy for information collections and reports?;A.
Establish procedures for all collection actionsB. Collect information through formal reportsC. Assign internal reprots control symbolD.
Control and minimize the burden
D. Control and minimize the burden
What do the letters and numbers of a reports control symbol indicate?;A. The report has been reviewed and approvedB. The validity of the report and expiration dateC. The category of the report and its submission timelineD.
The frequency of submission and the approval authority
A. The report has been reviewed and approved
What is the most effective and economical way to state policies and procedures?;A. E-mailB. PublicationsC. Intern messagesD. Official memorandums
As technology advances, to what type of publishing system is the Air Force migrating?;A.
DOD-wideB. Air Force wideC. Joint publicationsD. Electronic publications
Who evaluates and approves request to establish special publication systems?;A.
Local commanderB. Publications managerC. Office of primary responsibilityD. Functional are records manager
B. Publications manager
As a rule, how many days is the maximum a temporary visual aid should be displayed?;A.
30B. 60C. 90D. 120
When should you establish a formal paper version requirement for publications?;A. Mission-related need and access to an official electronic source of publicationsB.
Mission-related need onlyC. Defense automated printing serive approval and access to an official electronic source of publicationsD. Access to an official electronic source of publications
Mission-related need only
In which section of Part I of the Air Force publishing product announcement would you find general information?;A. Section AB. Section BC. Section CD. Section D
D. Section D
Which distribution symbol is for classified publications and stocked and issued by the OPR?;A.
FB. LC. XD. None, classified publications have no distribution symbol
What type of distribution will not be placed on the Air Force publishing web site?;A. F and LB. L and XC.
F and XD. F, X, and L
B. L and X
Which distribution symbol is the most widely used?;A. FB.
LC. XD. F, X
When a basic directive is superseded, its supplement…
;A. is destroyedB. is superseded alsoC. automatically stays in affectD. is posted to the new pulication
C. automatically stays in affect
When would a biennial review not be required?;A. Never, biennial reviews are always requiredB.
If a special review was performed within the last 90 daysC. If the publication has been identified to be revisedD. If the publication has been identified to be rescinded
B. If a special review was performed within the last 90 days
What does the Air Force forms management program provide to help management capture information?;A. Data collection toolsB. Standard data elemetsC.
Analytical data formats;D. Most efficient way possible
A. Data collection tools
In which section of; Part II of the product announcement would you information on salvage, disposa, or replacement?;A. Section AB. Section BC. Section CD.
B. Section B
Who establishes standards and methods for analyzing, categorizing, designing, controlling, producing, and maintaining all departmental forms?;A. Air Force forms managerB. Air Force Departmental Publishing OfficeC. Air Force Departmental Publishing CenterD. Director of communications and information
B. Air Force Departmental Publishing Office
Who has the responsibility to conduct a forms review every 2 years based on the creation date of a form?;A.
Major commandB. Base forms managerC. Office of primary responsibility (OPR)D. Air Force Departmental Publishing Office
Office of primary responsibility (OPR)
What type of form is used in two or more staff offices of a headquarters?;A. FieldB. OfficeC. HeadquartersD. Departmental
Which of the following is not a basis for a form’s biennial review? A. Date of creationB. Revision of formC.
Date electronically releasedD. Revision of prescribing directives
C. Date electronically released
Who initiates special and reprint forms reviews on an "as needed" basic? A. OPRB. Forms managerC. Records managerD.
Publishing distribution office
B. Forms manager
What type of IMT change affect the visual and physical image? A. MasterB.
RoutineC. VersionD. Revision
How should responses to requests for information from news media representatives be handled? A. Discouraged to eliminate privacy act violationsB.
Discouraged so they can then follow the proper FOIA channelC. Encouraged to invoke the information collection reports control systemD. Encouraged to eliminate the need for requestors to invoke the provision of the FOIA
D. Encouraged to eliminate the need for requestors to invoke the provision of the FOIA
Who makes initial determinations on the type of request and processing provided a FOIA request? A. Office of primary responsibilityB. Disclosure authorityC. FOIA managerD.
C. FOIA manager
Who is the focal point for the FOIA portion of the installation web site? A. FOIA managerB. System managerC. Installation commanderD. Director, communication and information
When are fees for FOIA request automatically waived? A. All assessable costs are $15.00 or lessB. A new record is compiled for the requestorC. Only a portion of the requested records are releasedD. The requestor has applied for a fee waiver/reduction
A. All assessable costs are $15.00 or less
When must components provide a final response to a FOIA reques that complies with the requesting requirements? A.
10 working daysB. 20 working daysC. 10 calendar daysD. 20 calendar days
B. 20 working days
Which of the following is not a FOIA exemption? A.
Financial institutionsB. Investigative recordsC. Administrative rules and practicesD. Internal personnel rules and practices
C. Administrative rules and practices
Who, on base, completes the DD Form 2564, Annual Report Freedom of Information Act? A. Records OPRB. Base FOIA managerC. Organizational commandersD.
Director, communication and information
B. Base FOIA manager
Privacy Act officers are responsible for..
. A. deciding the need for and content of systemsB. preparing system notices and reportsC. answering the privacy act requestsD.
D. investigating complaints
Who is the focal point in a functional area for general privacy act questions? A. System managerB. Privacy act officerC. Privacy act monitorD. Air Force employees
C. Privacy act monitor
What type of request allows other Air Force directives to give individuals access to Privacy Act records? A.
OfficialB. DirectedC. FunctionalD. Informationall
Which element of a Privacy Act statement provides a list of where and why the information will be disclosed outside the DOD? A. PurposeB. AuthorityC. DisclosureD.
D. Routine Uses
What penalty can be imposed on an individual for making an unauthorized disclosure of Privacy Act information? A. $5,000B. $10,000C.
$5,000 fine plus up to 5 years imprisonmentD. $10,000 fine plus up to 5 years imprisonment
A. $5,000 fine
Which type of personal information can be given to the third parties without the individuals consent? A. Marital statusB. Home of recordC. Past duty assignmentsD. Gross salary of military personnel
C. Past duty assignments
What must the system manager do to avoid unauthorized disclosure of Privacy Act information? A.
Release information only to senior NCOs and officersB. Question all requestors on the purpose of the requestC. Use additional security measures, regardless of costD. Verify the identity of all requestors
Verify the identity of all requestors
What is used to determine the disposal of Privacy Act records? A. For Official Use Only registerB. Squadron policyC. Records retention scheduleD. Privacy act disposition list
Records retention schedule
Why is a transfer of large quantities of Privacy Act records in bulk to the defense reutilization and marketing office not considered a release of personal information? A. The contract covers transfer of Privacy Act informationB. Defense reutilization and marketing office is a government agencyC. Sheer volume makes it difficult to readily identify specific indiviual recordsD. All defense reutilization and marketing office personnel are designated representatives
C. Sheer volume makes it difficult to readily identify specific individual records
When are For Official Use Only records marked? A. When they are createdB. In review for releaseC.
Ony when they are sent off baseD. When someone asks to see the markings
A. When they are created
What exemptions must information marked FOUO meets under the freedom of information act or it cannot be withheld? A. 1 and 9B. 1 through 9C. 2 and 9D. 2 through 9
2 through 9
What protection is applied to FOUO documents during normal duty hours? A. Place them in an out-of-sight locationB. Cover them with a classified cover sheetC. Lock them in a classified storage containerD. Personnel shoudl keep them in their possession at all times
A. Place them in an out-of-sight location
What actions are appropriate when unauthorized disclosure of FOUO records occur? A. Corrective administrative actions, criminal investigation, and notify originating organizationB.
Apppropriate administrative actions to fix the cause, discilinary actions as needed, and notify the originating organizationC. Process paperwork for criminal or civil sanctions, brief all personnel of occurrence, and notify the originating organizationD. Notify originatin organization, follow guidance provided by that organiztion, and investigate all events that led to the occurrence
B. Appropriate administrative actions to fix the cause, disciplinary actions as needed, and notify the originating organization
On the average, about what percentage of a communication do you write in the active voice to communicate effective? A. 15B. 25C. 50D.
In order to deliver a clear message, you should use sentences that are no longer than…
A. 15 wordsB. 20 wordsC. 30 wordsD. 40 words
What is the main difference between an official memorandum and a personal folder? A. AudienceB. ContentC. FormatD. Style
What type of memorandum for record is an in-house document to record information that would otherwise not be recorded in writing? A. BriefB.
OfficialC. ExplanatoryD. Separate page
D. Separate page
Multipurpose written briefs that provide information, forward items of interest, or summarize problems are… A. briefingsB.
position papersC. background papersD. memorandums for record
Who is responsible for safeguarding his or her common access care and the personnel identification number? A. UserB. CommanderC.
Security OfficerD. System administrator
Who ensures that action offices package and address communications correctly and that essential mailing elements stand out? A. Base information transfer centerB. Activity distribution officeC. Official mail managerD. Activity action office
Activity distribution office
What must you do with unsealed containers endorsed "DO NOT FORWARD’ that remain in action offices at the close of business?;A. Place in an opaque container and have the highest-rank individual take it homeB. Inspect to determine classification of contents and protect them accordinlyC. Return to the base information transfer center for safeguardingD. Seal container and store in a classified storage container
B. Inspect to determine classification of contents and protect them accordingly
Which mail class is for use only by authorized publishers and registered newsagents?;A. PrioritB.
First classC. PeriodicalsD. Standard mail
What type of security classification involves information that is extracted or paraphrased?;A.
OriginalB. CompiledC. DerivativeD.
Who determines whether the recipient has a legitimate need for access to the classified information?;A. ProcessorB. CommanderC. Security managerD. Original classifier
Who is responsible for protecting and accounting for classified material at all times?;A. CustodiansB.
CommandersC. Information managersD. Top Secret control officers
What are the appropriate procedures for handling classified information that you remove from an approved storage container?;A.
Place in a manila folder and keep it with the person with the highest rankB. Notify security forces upon removal of information from the containerC. Keep under constant watch and turn it face down or cover it with a cover sheetD.
Classified information should not be removed from an approved storage container
C. Keep under constant watch and turn it face down or cover it with a cover sheet
The purpose of conducting end-of-day security checks in units that process classified information is to ensure…;A. the facility is lockedB. classified accounts are inventoriedC.
all checklists are properly initialedD. classified information is stored appropriately
D. classified information is stored appropriately
What is any knowing, willful, or negligent action that could reasonably be expected to result in an unauthorized disclosure of classified information?;A. SanctionB. ViolationC. InfractionD. Compromise
Which is not a purpose of classified markings and designations?;A.
Give information on the sourceB. Provide guidance on disposition of recordsC.; Alert holders to the presence of classified informationD. Show special access, control, or safeguarding requirements
B. Provide guidance on disposition of records
Where is the overall classification placed on slides and transparencies?;A.
Image area of the item onlyB. Border, holder, or frame onlyC. Image area of the item and border, holder, or frameD. Image area of the item and on the accompanying documentation
Image area of the item and border, holder, or frame
To help control accountable communications while in the Air Force channels, the Air Force uses…;A. container numbersB. consolidated shipmentsC. AF Form 74, Communication Status Notice/RequestD. AF F 310, Document Receipt and Destruction Certificate
What two items, used together, enable us to trace a container from the sender through the base information transfer system into the US Postal Service, and on the the receiver?;A. AF Form 12, Accountable Container Receipt, and AF Form 310, Accountable Container ReceiptB. AF Form 74, Communication Status Notice/Request, and AF Form 12, Accountable Container ReceiptC. Container numbers and AF Form 310, Document Receipt and Destruction CertificateD. Container numbers and AF Form 12, Accountable Container Receipt
D. Container numbers and AF Form 12, Accountable Container Receipt
The best choice for ensuring accountable containers stay in a controlled environment is to mail them.
expressC. certifiedD. registered
When you mail classified material, address containers to the…
;A. Unit Top Secret control officeB.; office that is to take action on itC. base information security program manager;D. specific person identified as the point of contact
B. office that is to take action on it
Who is responsible for ensuring an adequate local destruction facility exists?;A. Installation commanderB. Central destruction activityC. Support group commanderD. Base information management